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Notification of Privacy Rights and Access to Records under FERPA

 

Student Rights Under FERPA

To access the FERPA Authorization to Release Form, please click here

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student's education records within 45 days of the day the Law School receives a request for access. Educational records are defined as records that are directly related to a student who enrolls in the law school and are maintained by the law school. Enrollment is defined as beginning with date the student actually matriculates in California Western School of Law (hereinafter referred to as CWSL).

    A student should submit to the Registrar a written request that identifies the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, s/he shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student's education records that the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.

    A student who wishes to ask CWSL to amend a record should write the CWSL official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

    If the CWSL decides not to amend the record as requested, CWSL will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The right to provide written consent before CWSL discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

    CWSL is authorized to disclose education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is any person employed by CWSL in an administrative, supervisory, teaching, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom CWSL has contracted as its agent to provide a service instead of using CWSL employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks; or a person employed by CWSL who assists an employee or student serving on an official committee.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for CWSL, including, but not limited to, serving on any disciplinary or grievance committee, providing a service or benefit relating to the student or student's family (such as health care, counseling, job placement or financial aid) or disclosure of information in response to a judicial order or legally issued subpoena. In addition, exceptions concerning the privacy of student educational records include access by school officials at other schools where the student seeks to enroll, access by federal educational and auditing officers and access by accrediting organizations.

    With the exception of subpoenas, which are reviewed by the General Counsel, the Vice Dean for Academic Affairs (or his or her designee) is responsible for determining the legitimacy of each request for information.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by CWSL to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-5901

Directory Information

CWSL will release a student's directory information provided that the student (or fomer student) has not specifically asked the school to refrain from releasing such information. If a student wishes to restrict the release of any or all directory information, a signed request must be filed with the Registrar's Office. While a student may file a request with the Registrar at any time, no directory information will be released during the first fourteen calendar days of the Fall trimemster to allow students time to file requests.

CWSL considers the following to be directory information:

  • student name
  • address
  • law school email address
  • telephone listing
  • date and place of birth
  • dates of attendance
  • class year and current enrollment status
  • academic honors
  • previous institutions attended
  • and degrees and awards received