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Salaries are commensurate with qualifications and experience. California Western School of Law offers competitive benefits, including 403(b) and flexible spending plans.

Unless otherwise stated below, interested individuals should provide a cover letter describing their interest in and qualifications for the position, salary requirements, and résumé to: California Western School of Law: Human Resources at HR@cwsl.edu.


Student Accounts Specialist - Temporary

California Western School of Law (CWSL) in San Diego seeks applicants for a Student Accounts Specialist (Specialist).  This position is classified as temporary. The worker will be employed through an outside employment agency. Under the supervision of the Associate Director, Student Accounts (Associate Director), the Specialist will assist the Associate Director in handling the daily student account activities. The Specialist is the first point of contact to greet students and visitors to the Business Office and provide thoughtful assistance and guidance to students and all seeking assistance. This position will ensure timely and accurate student account transactions according to the school’s policies and regulatory requirements. The Specialist will be responsible for student account balances, both credit and debit, and initiating appropriate processes and communications to address both, for current and former students; for former students, adhere to Truth-in-Lending ACT (TILA) regulations under the Associate Director’s guidance.

The primary responsibilities (include but are not limited to):

  • Serve as first line of contact to greet students and visitors to the Business Office, appropriately referring individuals to the correct staff member or department; be the primary contact for students regarding billing, account balance, payments, and other Student Account related processes.
  • Support the Associate Director to ensure timely and accurate billing of all academic program tuition (including status changes such as, but not limited to, leaves of absence, add/drop of courses, withdrawals, and other adjustments or waivers), miscellaneous fees, and payments, using student information system reports, to ensure timely and accuracy of transactions, and make corrections, as necessary, and report any system errors/concerns.
  • Process/post financial aid rosters and batches daily, updating the tracking and reporting spreadsheets.
  • Prepare invoices to external organizations, such as Department of Rehab.
  • Process and post payments for tuition, fees, and miscellaneous charges, Paypal, in-person payments, lockbox, ACH, etc.).Prepare reports to reconcile daily cash received and/or processed.
  • Contact students to address balances due and coordinate with Maestria, TSA, and Accesso program staff. Acquire appropriate approval for write-off of accounts and notes receivables.
  • Assist in addressing outstanding student deposits and provide supporting documents for the escheatment process for all student related checks.
  • Prepare miscellaneous journal entries as assigned.
  • For inactive students with balances, if unable to resolve the balance, prepare letters and loan disclosures to attain a payment plan loan agreement.
  • Prepare and distribute the IRS Form 1098-T’s, providing reports for the Associate Director’s review.
  • Support the Associate Director to maintain the CWSL Business Office website and student portal for Tuition Due Dates, Payment Options, Schedule of Charges, and Earned Tuition Schedule.
  • Support the Associate Director to update any tuition and billing changes.
  • Generate month-end and trimester reports for billing, miscellaneous fees and charges, payments by type, refunds by type, etc.
  • File management and support for both company physical files and computer files.
  • Proactively advise the Associate Director of project status, potential issues and overall assignment progress.
  • Perform, with team approach, other duties as assigned.

Qualifications: 

  • Associate degree in Accounting or Business is required.
  • Student accounts receivable experience preferred.
  • At least 5 years of experience in accounts receivable required.
  • An equivalent combination of education and 5 years’ experience may be substituted.
  • Fluent in Spanish a plus.
  • Individual must be a self-starter and demonstrate a sound work ethic.
  • Demonstrated ability and interest in working with a highly diverse student and employee population.
  • Requires a firm commitment to provide exemplary services in a demanding and challenging environment.
  • Individual must be motivated, highly organized, and a self-directed individual with excellent interpersonal skills who can effectively multitask and handle a variety of matters independently, with minimal supervision.
  • Must possess excellent communication, be verbally articulate with experience in business writing.
  • Must conduct themselves in a professional, polished, and mature manner with tact, diplomacy, and appropriate judgment.
  • Attention to detail and a degree of accuracy is crucial.

Computer Skills:

  • Intermediate level computer skills.
  • Intermediate knowledge of computerized accounting systems (Microsoft Navision and Campus Management a plus).
  • Highly proficient with MS Office, specifically Excel and Word.
  • Knowledge of effective internet search properties.
  • Aptitude for learning new technology.

APPLY NOW

Click the link below to complete an application through the CWSL Career Center website.

https://workforcenow.adp.com/jobs/apply/posting.html?client=35y2n&ccId=19000101_000001&type=MP&lang=en_US

Application review will begin immediately and will continue until the position is filled.

Cover letter and resume required.

About us:

Established in 1924, CWSL is an ABA accredited and AALS member, non-profit law school located in downtown San Diego, California. CWSL has the distinction of being San Diego’s oldest law school. CWSL is the recipient of numerous community service awards, including the State Bar of California President’s Pro Bono Service Award, and the federal government’s President’s Higher Education Community Service Honor Roll. The law school is also home to numerous outstanding programs, including the California Innocence Project, Community Law Project, and New Media Rights Program. The faculty are dedicated to teaching, research, and service to the community. Detailed information is available at https://www.cwsl.edu/

California Western School of Law is committed to using the law to prevent and solve human and societal problems. In conjunction with our mission - to train ethical, competent, and compassionate lawyers, representative of our diverse society and equipped to use the law effectively and creatively on behalf of all members of society - we value a rich diversity among our students, alumni, faculty, and staff, as well as in the larger communities of which we are a part.

The law school is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.

 


 

Staff Attorney – New Media Rights

California Western School of Law (CWSL) in San Diego seeks applicants for a Staff Attorney for the New Media Rights program.  This is a full-time position based on funding.  This position is funded by various grants and outside funding. Under the supervision of the Executive Program Director, the Staff Attorney is responsible for supervising and managing students, providing one-to-one legal assistance on Intellectual Property, media, and communications law issues, and creating/launching/marketing educational legal products and courses.

The primary responsibilities (include but are not limited to):

  • Supervision of Students
  • Provide, and supervise students in providing, one-to-one assistance to individuals on Intellectual Property, privacy, and media law related issues.
  • Draft, and supervise students in drafting, public policy comments, letters, and amicus briefs to regulatory agencies and courts.
  • Conduct, and supervise students in providing, general research, write and create of how-to and resource guides for the New Media Rights web site.
  • Supervise support staff.

    • Supervise part-time student workers.
    • Hire, train, and evaluate assigned staff.
    • Delegate effectively to ensure workload is balanced for efficiency and effectiveness.
    • Provide appropriate feedback and coaching to assigned staff on a regular basis.
  • Educational Resources
    • Create and edit an intellectual property, privacy, and media law resource library that includes business
    • facing guides with best practices for compliance as well as consumer-facing guides with explanations of
    • individual consumers’ rights.
    • Assist with the development, launch, and marketing of other educational resources.
      • Develop and deliver educational presentations, including CLEs
      • Write articles, email courses, sales pages, and sales emails.
      • Interface with and provide customer support for students and purchasers of the paid
      • educational resources.
  • Public Relations & Membership
    • Provide primarily electronic and web-based work, with some in person connections in the community.
      • Speak in the community to consumers and creators about digital and internet rights related
      • issues.
      • Execute Social Media & Web Presence - Managing Contacts and lists of creators, nonprofits, and
      • §other supporters and community members.
      • Develop a deep understanding of, and fluency with using Drupal and other software / services
      • NMR uses for its web presence.
      • Day to day management of website including content, usability and aesthetic aspects.
      • Interact with Web Developer where necessary to make improvements to website.
      • Precise and targeted community outreach that can be measured to produce results in terms of
      • §new clients and partnership/collaboration opportunities.
      • Track that outreach.
      • Increase grassroots donations and involvement in the community.
      • Update and manage our Equipment, Events, & Competitions calendar.
  • NMR Support
    • Identify grants & submit them.
    • Perform basic tasks as assigned by supervisor on NMR website (help create new admins, give admin
    • rights, get photos from users for staff profiles, create new email addresses, post new videos).
    • Work on multimedia including images, video, and promotional materials.
    • Assist in all aspects of meeting the objectives of any grant awards.
    • Occasional evening and weekend hours necessary.
    • Participate in department meetings and other committees, groups, and task forces as assigned.
    • Work with appropriate level of assistance, instruction and supervision.
    • Proactively advise the Executive Director of NMR of project status, potential issues and departmental
    • progress.
    • Perform, with team approach, other duties as required.

Qualifications:

  • Juris Doctorate required.
  • Must be a member of the California Bar in good standing and have interest and experience in the practice of Intellectual Property, privacy, and media law.
  • Experience with supervising, fundraising, outreach, and/or legal technology (use and/or building thereof) are preferred.
  • Strong commitment to customer service essential.
  • Demonstrated ability and interest in working with a highly diverse student and employee population.
  • Proficient at managing multiple priorities and accomplishing simultaneous demands while maintaining confidentiality of sensitive information.
  • Demonstrated ability to effectively prioritize with the appropriate level of urgency.

Computer Skills:

  • Basic level computer skills.
  • Highly proficient with Microsoft Office Suite, including MS Word, Excel, Outlook, and PowerPoint.
  • General Internet skills are essential.
  • Experience with website management preferred.
  • Knowledge of effective internet search properties.
  • Knowledge and proficiency in social media required including Facebook, Instagram, and Twitter.
  • Highly proficient with legal research databases such as Westlaw, Lexis/Nexis, and familiar with other legal and government resources.
  • Aptitude for learning new technology

 

APPLY NOW

Click the link below to complete an application through the CWSL Career Center website.

https://workforcenow.adp.com/jobs/apply/posting.html?client=35y2n&ccId=19000101_000001&type=MP&lang=en_US

Approximate salary: $62,400.00

Application review will begin immediately and will continue until 11/30/21.

Resume and Cover Letter required.

About us:

Established in 1924, CWSL is an ABA accredited and AALS member, non-profit law school located in downtown San Diego, California. CWSL has the distinction of being San Diego’s oldest law school. CWSL is the recipient of numerous community service awards, including the State Bar of California President’s Pro Bono Service Award, and the federal government’s President’s Higher Education Community Service Honor Roll. The law school is also home to numerous outstanding programs, including the California Innocence Project, Community Law Project, and New Media Rights Program. The faculty are dedicated to teaching, research, and service to the community. Detailed information is available at https://www.cwsl.edu/

Salary is commensurate with qualifications and experience.

The law school offers competitive benefits, including, but not limited to:

  • Up to 95 % employer medical contribution (depending on which plan/level the employee elects).
  • 403 (b) employer retirement contribution of 8% (up to 8k per year) Fully and immediately vested.
  • Reduced summer work schedule (paid) for qualifying positions.
  • Paid winter break (week of x-mas through new year)
  • Additional 10+ paid holidays
  • Wellness Programs

California Western School of Law is committed to using the law to prevent and solve human and societal problems. In conjunction with our mission - to train ethical, competent, and compassionate lawyers, representative of our diverse society and equipped to use the law effectively and creatively on behalf of all members of society - we value a rich diversity among our students, alumni, faculty, and staff, as well as in the larger communities of which we are a part.

The law school is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.


Senior Accountant

California Western School of Law (CWSL) in San Diego seeks applicants for a Senior Accountant.  This position works under the direct supervision of the Associate Director of General Accounting.  The Senior Accountant  assists with carrying out the financial objectives of the institution; in particular, performing general accounting duties and tasks to ensure accurate and timely recording of accounting transactions, account reconciliations and completion of timely accounting close.  This position will handle complex accountings tasks, apply accounting principles in daily activities, and work collaboratively with other team members to support the generation of accurate financial statements.

The primary responsibilities (include but are not limited to):

  • General Accounting
    • Support the accounting close process and prepare and post journal entries approved by management to ensure that accounting transactions are accurately and timely recorded in accordance with GAAP and the School’s policies and procedures.
    • Prepare San Diego County Property Tax Return.
    • Prepare external audit schedules and income tax return schedules as required.
    • Responsible for calculation of fixed asset depreciation expense and related reconciliation.
    • Prepare on a monthly basis:
      • Cash flow projections and inform the supervisor of any projected cashflow issues.
      • Record journal entries for banking transactions and not limited to account transfers, such as dividends, interests, transfers between payrolls, flex and general accounts, auto ACH transfers, etc.
      • Faculty development and Professorship funds.
      • Prepare monthly expense allocations for postage, copy charges, and supplies when required.
      • Reconcile Perkins and Federal Work study on a monthly basis and prepare necessary journal entries.
  • Conduct monthly reconciliation of:
    • Bank accounts; initiating any necessary follow-up actions and researching and resolving any reconciling differences.
    • General ledger and balance sheet accounts; initiating any necessary follow-up actions and researching and resolving any reconciling differences.
  • Grants
    • Support program staff, during the pre-award stage, in preparing complete and accurate grant proposal budgets and ensure various submission deadlines are met.
    • Work with the program managers to ensure that only allowable costs are charged to the grants in accordance with the Federal Uniform Guidance.
    • Prepare forecasts for individual grants as needed.
    • Analyze and monitor actual grant expenditures versus grant budgets.
    • Prepare final, annual and quarterly grant reports to ensure compliance with grantor requirements and federal regulations.
    • Review all expenditure requests (check requests, business expense reimbursement requests, etc.) prior to processing to ensure all grant expenditure is supported by required documentation.
  • Department Support
    • Support the supervisor with external audit preparation.
    • Support the supervisor with preparation of all tax return or escheatment return related documents.
    • Provide support during the development of new enterprise system and current accounting software.
    • Work to streamline processes and automations.
    • Prepare analyses as requested, special projects.
    • Keep up to date with not-for-profit accounting rules and regulations and GAAP.
    • Work with appropriate level of instruction and supervision.
    • Proactively advise the supervisor of project status, potential issues, and overall progress of assignments.
    • Perform, with team approach, other duties as assigned.

Qualifications:

  • Bachelor’s degree with major in Accounting required.
  • At least 4-7 years of experience in accounting and financial reporting.
  • Individual must have knowledge of modern accounting theory, principles, practices, and internal control procedures, with a focus on not-for profit accounting.
  • Individual must be able to reconcile accounts, recognize potential problematic areas and resolve same. Must be able to apply Generally Accepted Accounting Principles (GAAP).
  • An equivalent combination of years and experience may be substituted.
  • Must be motivated, highly organized, and a self-directed individual with excellent interpersonal skills who can effectively multitask and handle a variety of matters independently, with minimal supervision, in a professional, polished, and mature manner with tact, diplomacy, and appropriate judgement.
  • Must be proficient in Excel with strong analytical skills.
  • Willingness to help peers improve their Excel skills through knowledge sharing.
  • Must be team oriented. Strong commitment to customer service essential. Attention to detail and a degree of accuracy is crucial.

Computer Skills:

  • Proficient level computer skills.
  • Knowledge of computerized accounting systems (Microsoft Business Central).
  • Highly proficient with MS Office, specifically Excel.
  • Must be skilled in the use of pivot tables, formulas, vertical lookups, sorting data, and other various data manipulations.
  • Knowledge of effective internet search properties.
  • Aptitude for learning new technology.

APPLY NOW

Click the link below to complete an application through the CWSL Career Center website.

https://workforcenow.adp.com/jobs/apply/posting.html?client=35y2n&ccId=19000101_000001&type=MP&lang=en_US

Application review will begin immediately and will continue until 11/15/21.

About us:

Established in 1924, CWSL is an ABA accredited and AALS member, non-profit law school located in downtown San Diego, California. CWSL has the distinction of being San Diego’s oldest law school. CWSL is the recipient of numerous community service awards, including the State Bar of California President’s Pro Bono Service Award, and the federal government’s President’s Higher Education Community Service Honor Roll. The law school is also home to numerous outstanding programs, including the California Innocence Project, Community Law Project, and New Media Rights Program. The faculty are dedicated to teaching, research, and service to the community. Detailed information is available at https://www.cwsl.edu/

Salary is commensurate with qualifications and experience.

The law school offers competitive benefits, including, but not limited to:

  • Up to 95 % employer medical contribution (depending on which plan/level the employee elects).
  • 403 (b) employer retirement contribution of 8% (up to 8k per year) Fully and immediately vested.
  • Reduced summer work schedule (paid) for qualifying positions.
  • Paid winter break (week of x-mas through new year)
  • Additional 10+ paid holidays
  • Wellness Programs

California Western School of Law is committed to using the law to prevent and solve human and societal problems. In conjunction with our mission - to train ethical, competent, and compassionate lawyers, representative of our diverse society and equipped to use the law effectively and creatively on behalf of all members of society - we value a rich diversity among our students, alumni, faculty, and staff, as well as in the larger communities of which we are a part.

The law school is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.


Exam Proctor

California Western School of Law (CWSL) in San Diego seeks applicants for Proctors.  Under the direct supervision of the Manager of Faculty Support Services, the Exam Proctor will be responsible for administering examinations to students. This position is seasonal part-time.

The primary responsibilities (include but are not limited to):

  • Administer exams to students following established exam protocols.
  • Provide verbal instructions to students that are accurate and clear.
  • Monitor activity in the classroom and building hallways during exams.
  • Maintain control in high tension and deadline situations; be quick to think and respond with appropriate judgment; bring issues immediately to the attention of the appropriate staff member.
  • Maintain a high standard of professional confidentiality and integrity.
  • Work with the appropriate level of assistance.
  • Proactively advise the Manager of Faculty Support Services of potential issues.
  • Perform other duties as assigned.

Qualifications:

  • High school diploma or equivalent required.
  • Ability to follow oral and written instructions is required.
  • A thorough knowledge of grammar, spelling, punctuation, and basic arithmetic required.
  • Motivated, highly organized, and a self-directed individual with excellent interpersonal skills who can effectively multitask and handle a variety of matters independently, in a professional, polished, and mature manner with tact, diplomacy, and appropriate judgement.
  • Attention to detail and a degree of accuracy are crucial.

Computer Skills:

  • Intermediate level computer skills.
  • Experience in Microsoft Office Suite; Excel, Word, Outlook, and PowerPoint is essential.
  • General Internet skills are essential.
  • Aptitude for learning new technology.

APPLY NOW

Click the link below to complete an application through the CWSL Career Center website.

https://workforcenow.adp.com/jobs/apply/posting.html?client=35y2n&ccId=19000101_000001&type=MP&lang=en_US

Application review will begin immediately and will continue until the position is filled.

Approximate Hourly rate:  $15.00 per hour

About us:

Established in 1924, CWSL is an ABA accredited and AALS member, non-profit law school located in downtown San Diego, California. CWSL has the distinction of being San Diego’s oldest law school. CWSL is the recipient of numerous community service awards, including the State Bar of California President’s Pro Bono Service Award, and the federal government’s President’s Higher Education Community Service Honor Roll. The law school is also home to numerous outstanding programs, including the California Innocence Project, Community Law Project, and New Media Rights Program. The faculty are dedicated to teaching, research, and service to the community. Detailed information is available at https://www.cwsl.edu/

California Western School of Law is committed to using the law to prevent and solve human and societal problems. In conjunction with our mission - to train ethical, competent, and compassionate lawyers, representative of our diverse society and equipped to use the law effectively and creatively on behalf of all members of society - we value a rich diversity among our students, alumni, faculty, and staff, as well as in the larger communities of which we are a part.

The law school is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.

 

Maintenance Team Member

California Western School of Law (CWSL) in San Diego seeks applicants for a Maintenance Team Member.  This full-time position reports to the Maintenance Supervisor. The Maintenance Team member is responsible for completing maintenance work orders, including but not limited to electrical, plumbing, carpentry, and painting.  The Maintenance Team member is responsible for campus moves which include relocation of furniture, appliances, cubicles, books, etc.  This position also serves to assist with event setups and break downs and performs a variety of day porter tasks.

The primary responsibilities (include but are not limited to):

  • Performs routine tasks according to pre-determined or incident-driven schedules independently or as directed including, without limitation: Painting, plumbing, electrical, HVAC, and hardware repairs, maintenance, upgrades, inspections, and troubleshooting. Day porter duties as necessary.
  • Perform moves, deliveries, installs, or changes to offices and events.
  • Perform preventive maintenance checks and interior/exterior building inspections as assigned.
  • Identify and report maintenance deficiencies on a routine basis and initiate documentation and/or contact with appropriate vendors to assure correction.
  • Operate a personal motor vehicle to pick up or deliver supplies to/from various sources and/or vendors, as necessary.
  • Carry or haul various loads from one location to another.
  • Recognize when various supplies are low, and requisition them as necessary.
  • Establish priorities for assigned workload based upon such factors as need for immediate action, work objectives, work schedule, and knowledge of future needs.
  • Respond quickly and appropriately to emergency or urgent situations requiring quick resolution, repair, or adjustment of various items, gears, switches, etc.
  • Operate ladders, scaffolds, and mechanical lifts consistent with safety training.
  • Perform, with team approach, other duties as assigned.

Qualifications: 

  • High school diploma or equivalent required.
  • 2-4 years’ related work experience in a multifaceted maintenance position required.
  • Basic knowledge of electrical, plumbing, mechanical, carpentry, drywall and painting.
  • Ability to use basic hand tools, and electrical tools.
  • Must have the ability to follow written and verbal directions and instructions.
  • Must have the ability to read and understand specifications, blueprints, diagrams, work orders, and requests.
  • Read, write and perform basic arithmetic calculations, and perform routine maintenance tasks independently.
  • Must obtain and maintain a valid California driver’s license and personal vehicle insurance.
  • Must have access to a reliable vehicle and maintain a clean driving record.
  • Must be able to work a flexible schedule to include weekends and holidays. May be called in, on occasion, for after-hours emergencies.

Computer Skills:

  • Must possess intermediate level of computer skills using MS Word, Excel, and Outlook.
  • Basic knowledge of internet-based work order ticketing system a plus.
  • Must be familiar with internet search engines and email properties.
  • Aptitude for learning new technology will be beneficial.

APPLY NOW

Click the link below to complete an application through the CWSL Career Center website.

https://workforcenow.adp.com/jobs/apply/posting.html?client=35y2n&ccId=19000101_000001&type=MP&lang=en_US

Application review will begin immediately and will continue until the position is filled.

About us:

Established in 1924, CWSL is an ABA accredited and AALS member, non-profit law school located in downtown San Diego, California. CWSL has the distinction of being San Diego’s oldest law school. CWSL is the recipient of numerous community service awards, including the State Bar of California President’s Pro Bono Service Award, and the federal government’s President’s Higher Education Community Service Honor Roll. The law school is also home to numerous outstanding programs, including the California Innocence Project, Community Law Project, and New Media Rights Program. The faculty are dedicated to teaching, research, and service to the community. Detailed information is available at https://www.cwsl.edu/

Salary is commensurate with qualifications and experience.

The law school offers competitive benefits, including, but not limited to:

  • Up to 95 % employer medical contribution (depending on which plan/level the employee elects).
  • 403 (b) employer retirement contribution of 8% (up to 8k per year) Fully and immediately vested.
  • Reduced summer work schedule (paid) for qualifying positions.
  • Paid winter break (week of x-mas through new year)
  • Additional 10+ paid holidays
  • Wellness Programs

California Western School of Law is committed to using the law to prevent and solve human and societal problems. In conjunction with our mission - to train ethical, competent, and compassionate lawyers, representative of our diverse society and equipped to use the law effectively and creatively on behalf of all members of society - we value a rich diversity among our students, alumni, faculty, and staff, as well as in the larger communities of which we are a part.

The law school is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.

 


Registration and Records Assistant

California Western School of Law (CWSL) in San Diego seeks applicants for (2) Registration and Records Assistants. The Registration and Records Assistant is primarily responsible for assisting the Registrar and Associate Registrar in the registration, enrollment management, graduation, and grading processes. Maintenance of the student information system and providing backup support for all Registrar functions are also responsibilities of the position; as well as, maintaining the integrity and confidentiality of a student’s academic records and personal information under the Family Education Rights and Privacy Act (FERPA). This position shall work closely with students and faculty and shall collaborate with a variety of administrative offices, including Admissions, Financial Aid, Business Office, Student & Diversity Services, and the Vice Dean’s Office. This position supports the law school’s mission to recruit, retain, and graduate talented and diverse students.  The Registration and Records Assistants reports to the Registrar.

The primary responsibilities (include but are not limited to):

  • Interact and assist a variety of students, staff, and faculty as well as refer them for appropriate assistance.
  • Maintains the confidentiality of all information and records in compliance with academic policies and FERPA regulations.
  • Assists with entering and updating data into an automated data processing system, including course information, class schedules, class rosters, grades, student status information, and other academic records.
  • Process education, enrollment and degree verifications, transcripts requests, and diploma replacements.
  • Verifies for Registrar and processes student enrollment certifications and certifications to state bar offices.
  • Processes and updates enrollment and degree data with the National Student Clearinghouse.
  • Maintains department web page.
  • Assists with updates to the student portal related to registration, grade release, and degree audit.
  • Update and maintain department document retention schedule based on ABA, AACRAO, NNLSO, and law school guidelines.
  • Assists with the grading process including roster distribution and in the student registration process.
  • Ensure the Registrar’s Office receives all files for new students coming in from ACES and from the online LL.M. program and ensures documents are added to the imaging system.
  • Interpret policies and procedures and advise students and faculty members on registration processes and degree and graduation requirements and ensure consistent application.
  • Process petitions, various documents and student notification letters, including adding student files to a document imaging system
  • Produce reports and other special documents.
  • Maintain California Notary status and provide Notary services for school related documents for faculty, staff, and students.
  • Prepares and processes check requests related to department needs.
  • Perform, with team approach, other duties as required.

Qualifications:

  • College degree required.
  • One year of experience in a college/university records department or similar environment or its equivalent preferred.
  • An equivalent combination of education and experience may be substituted. Experience with automated student database systems and document management systems is preferred.
  • Must obtain and/or maintain a current Notary Public Commission in the state of California.
  • Fluency in the Spanish language, both written and spoken is preferred.
  • Strong commitment to customer service and teamwork essential.
  • Demonstrated ability and interest in working with a highly diverse student and employee population are required.
  • Individual must be motivated, highly organized, and self-directed.
  • Individual must have excellent interpersonal skills, effectively multitask, and handle a variety of matters independently, with minimal supervision in a professional, polished, and mature manner with tact, diplomacy, and appropriate judgment.
  • Attention to detail and a degree of accuracy is crucial.
  • Familiarity with FERPA a plus. Requires proficiency in Microsoft word processing and Excel.

Computer Skills:

  • Intermediate level computer skills.
  • Must possess high level of computer skills.
  • Advanced experience in Microsoft Office Suite, including MS Word, Excel, and Outlook.
  • Knowledge of effective internet search properties.
  • Experience with website management, electronic communication and database systems, data analysis and interpretation required.
  • Experience with automated student database programs required.
  • Knowledge of web page editing software.
  • Aptitude for learning new technology.

APPLY NOW

Click the link below to complete an application through the CWSL Career Center website.

https://workforcenow.adp.com/jobs/apply/posting.html?client=35y2n&ccId=19000101_000001&type=MP&lang=en_US

Application review will begin immediately and will continue until the position is filled.

Cover letter is required to be considered for this position.

Approximate Salary Range:  $18.80 per hour - $20.00 per hour

About us:

Established in 1924, CWSL is an ABA accredited and AALS member, non-profit law school located in downtown San Diego, California. CWSL has the distinction of being San Diego’s oldest law school. CWSL is the recipient of numerous community service awards, including the State Bar of California President’s Pro Bono Service Award, and the federal government’s President’s Higher Education Community Service Honor Roll. The law school is also home to numerous outstanding programs, including the California Innocence Project, Community Law Project, and New Media Rights Program. The faculty are dedicated to teaching, research, and service to the community. Detailed information is available at https://www.cwsl.edu/

Salary is commensurate with qualifications and experience.

The law school offers competitive benefits, including, but not limited to:

  • Up to 95 % employer medical contribution (depending on which plan/level the employee elects).
  • 403 (b) employer retirement contribution of 8% (up to 8k per year) Fully and immediately vested.
  • Reduced summer work schedule (paid) for qualifying positions.
  • Paid winter break (week of x-mas through new year)
  • Additional 10+ paid holidays
  • Wellness Programs

California Western School of Law is committed to using the law to prevent and solve human and societal problems. In conjunction with our mission - to train ethical, competent, and compassionate lawyers, representative of our diverse society and equipped to use the law effectively and creatively on behalf of all members of society - we value a rich diversity among our students, alumni, faculty, and staff, as well as in the larger communities of which we are a part.

The law school is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.


California Western is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.